The policies and guidelines listed here relate to Washington University’s and the medical school’s educational mission. These policies, procedures and guidelines exist to assist Washington University students, faculty and administrators with doing the business of Washington University in St. Louis in ways that are effective, consistent and compliant and to provide a safe, effective and supportive environment in which to learn, teach and work.

Washington University Policies & Guidelines

Some universitywide policies are available on the University Policies page of this Bulletin. A more complete list is available on the Washington University Compliance and Policies page.

School of Medicine Policies & Guidelines

Washington University School of Medicine is committed to providing a safe, professional and supportive environment in which to learn.* These policies and guidelines pertain to professionalism, appropriate conduct and student rights. They exist to protect students and employees as they conduct their daily responsibilities.

*

Except as otherwise expressly authorized by the instructor or the university, students may not record, stream, reproduce, display, publish, or further distribute any classroom activities or course materials. This includes lectures, class discussions, advising meetings, office hours, assessments, problems, answers, presentations, slides, screenshots, or other materials presented as part of the course. If a student with a disability wishes to request the use of assistive technology as a reasonable accommodation, the student must first contact the Office of Disability Resources to seek approval. If recording is permitted, unauthorized use or distribution of recordings is also prohibited.

• Demonstrations and Disruption
• Liability Insurance
• Needle Stick and Blood and Body Fluid Policy and Procedure
• Outdoor/Indoor Sign Guidelines
• Policy Against Abusive Conduct
• Policy for Student Volunteer Engagement in Providing Health Care Services and Education
• Policy on Student Rights Under the Family Educational Rights and Privacy Act

   

  Definition of the Academic Record for MD Students: This policy is designed to comply with the provisions of the Family Educational Rights and Privacy Act (FERPA) of 1974. Student academic records at Washington University School of Medicine consist of the following: AMCAS application (including personal statement, experience history, MCAT scores, transcripts from previously attended institutions); documents signed by the student (including the WUSTL confidentiality non-disclosure agreement and the BJC Healthcare third-party electronic information access confidentiality agreement); criminal background check information; student biographic and demographic information; transcripts of all medical school course work, program(s) of study, and dates of enrollment in medical school (including matriculation date, start and end of each academic period, dates of leaves of absence, withdrawal, dismissal, and/or graduation); USMLE scores (including exam date and notation of pass/fail); final performance evaluations (final end-of-clerkship patient care narratives, competency determination notification letters of the Competency Attainment Committee, and promotion notification letters from the Committee for Academic Promotion); documentation of determination appeals; change of status forms (related to leaves of absence, participation in joint degree programs, academic remediation requiring delay, name change, and documentation of dismissal or withdrawal); final disposition of disciplinary action records; the Medical Student Performance Evaluation (MSPE); a copy of the medical school diploma and an English translation; awards and prizes; and residency specialty and placement.

• Research Integrity Policy
• Social Media Policy
• Student Mistreatment Reporting and Monitoring Policy
• Student Organization Alcohol Guidelines
• Voluntary Teaching Faculty Policy

MD Program Policies & Guidelines

These policies and guidelines pertain to the four- and five-year medical degree programs as well as to the MD portion of joint degree programs. Full information about the Student Constitution and Bylaws can be found in Canvas.

Please note that the MD Program Policies & Guidelines are subject to change as needed; effective dates will be noted.

Academics

• Academic and Professional Integrity Policy
• Clinical Supervision Policy
• Credit Hour Definition
• Duty Hour Policy
• Monitoring of Student Time
• Phase 1 Attendance Policy
• Phase 2 Attendance Policy
• Phase 3 Attendance Policy
• Policy for the Preparation of the Medical Student Performance Evaluation
• Procedure to Request an Alternate Educational Site or Clinical Assignment
• Transportation Policy
• USMLE Policy for Students Entering the Match

Assessment, Promotion, and Appeals for the Gateway Curriculum

• Policy for Review of Student Attainment of Competency
  • Committee for Academic Promotion Bylaws
  • Competency Attainment and Clerkship Competency Committees' Bylaws
• Policy for Student Promotion and Appeals
  • Contesting Individual Assessments Procedure
  • Formal Appeal Procedures for Competency Attainment and Promotion Decisions
  • Course Credit Procedures
• Challenging the MSPE and Individual Competency-Contributing Assessments
• Conflict of Interest During Student Assessment Policy
• Formative Assessment and Feedback
• Grade Notification Policy
• Narrative Assessment
• Policy for Non-Involvement of Providers of Student Health Services in Student Assessment

Financing Your Education

• Policy for Tuition Refund for the MD Program

Student Health, Professionalism, and Support

• Access to Healthcare Services Policy
• Leave of Absence Policy for Medical Students
• Professional Behaviors for Medical Students
• Technical Standards for the Medical Program

Non–Curricular-Related Policies

• Advanced Standing Transfers Policy for Medical Students
• Demonstration of English Language Proficiency
• Non–University-Affiliated Speaker Compensation
• Policy on External Factors
• Policy on the Final Authority of the Committee on Admissions
• Policy on Non-Employee Voluntary Faculty Appointments
• Policy on the Selection of Students
• Preparation of Non-Faculty Instructors for the MD Program

Health Professions Policies & Guidelines

For information regarding the policies and guidelines of the following degrees and programs, please visit these sites:

• Applied Health Behavior Research
• Audiology and Communication Sciences
• Biology and Biomedical Sciences
• Clinical Investigation
• Genetic Counseling
• Informatics, Data Science & Biostatistics (PDF)
• Medical Physics (PDF)
• Occupational Therapy
• Physical Therapy
• Population Health Sciences

PhD & Joint Degree Program Policies & Guidelines

For policies and guidelines relating to any joint degree program, please refer to the MD program section of this page and the polices and guidelines for the respective program areas.

• Doctor of Medicine (Five-Year Program)
• Doctor of Medicine and Master of Science in Clinical Investigation
• Doctor of Medicine and Master of Population Health Sciences
• Doctor of Medicine and Master of Public Health
• Doctor of Medicine and Doctor of Philosophy
• PhD Program Policies & Guidelines

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